UTAS COVID-19 Risk Register
The main hazard of COVID-19 is the risk of transmission of COVID-19 that may cause serious illness and/or death. Transmission includes from person to person and from contaminated surfaces.
The new COVID-19 Regulations require having certain controls in place in businesses. The UTAS COVID-19 Risk Register describes the key COVID-19 risks and control measures that will be implemented to meet these regulations. It provides guidance on how the University operations, safe systems of work, and work tasks will need to change to manage the risks of COVID-19.
It covers hazards* such as:
- Exposure to infectious persons
- Surface transmission
- Outbreak on campus or student accommodation
- Vulnerable persons
- Communal Areas e.g. L&T spaces, Libraries, toilets, kitchens, meeting rooms, prayer rooms.
- Boating Operations
- Diving Operations
- Events (Indoor and Outdoor)
- Working at a Third-Party Premise (TPP) E.g. PEP, WIL, External shared sites.
*This is not an exhaustive list
- UTAS COVID-19 Risk Register XLSX 154.2 KB (Working Document)
Note: Restrictions and risks change constantly so the risk register will be regularly reviewed and update accordingly.
The University has assessed and is managing the risk related to COVID-19 applying controls using the hierarchy of controls described by the Regulations:
All People Leaders should familiarise themselves with the UTAS COVID-19 Risk Register and identify any additional COVID-19 related risks for their operations and implement controls to manage this risk.
The UTAS COVID-safe risk register outlines the Universities controls for mitigating the risks of COVID-19 for key risks at the University. Some of these controls are required under the new COVID-19 Regulations. The highest level of control (hierarchy of control) should be implemented where reasonably practicable.
Step 1. Review your Activity or Space to determine where transmission points of COVID-19 could occur. If you have an Activity Risk Assessment or Safe Work Procedure (for example, a risk assessment for a laboratory practical unit or a student event) review these too, to identify transmission points.
Step 2. Review the UTAS COVID-19 Risk Register XLSX 154.2 KB to identify the controls for managing the transmission of COVID-19 for the activity being undertaken.
Step 3. Implement the controls into the risk assessment or safe work procedure for the activity. Use the COVID-Safe Plan Checklist (PDF 224.3 KB) to help implement the most effective controls into the activity.
Step 4. Create your own COVID-Safe Work Procedure instructions for the activity using this infographics PPTX 9.7 MB tool.
Important Note: If the controls cannot be implemented, for example physical distancing, then the risk assessment needs to outline the alternative controls to be implemented to mitigate the risks to as low as reasonably practicable. This risk assessment then needs to be approved at the College/Division Management and the Crisis Management and Recovery Team (CMRT).
For example, where physical distancing (e.g. working within 1.5m distance for >15mins) cannot be adhered to during the activity (e.g. working on a small vessel). A risk assessment outlining the new controls for managing the breach needs to be signed off by the College/Division and the CMRT.
Some people are at greater risk of more serious illness with COVID-19 and are considered a Vulnerable Person. Vulnerable persons, at increased risk of serious infection, should be supported to work from home or study online where possible.
All People Leaders need to ensure there are measures in place to protect the health and wellbeing of vulnerable persons in their workplace.
More information on Vulnerable Persons and information to assist People Leaders can be found here.