As part of the Safety Management Cyclic Events Calendar, an Emergency Preparedness Review should be completed in the first quarter of the year in preparation for the new Academic year.
The objective of the Emergency Preparedness Review is to ensure:
> Adequate Emergency roles for your operations.
> Wardens and First Aid Officers are trained and current.
> Local site induction and emergency signage is up to date.
> Adequate emergency equipment is available and appropriate for your operations.
The University has a duty to ensure that it is prepared for any foreseeable emergency in the workplace. It is required to have Emergency Plans which outline what workers and others at the workplace should do in an emergency. It must provide for the following:
- emergency procedures, including an effective response to an emergency
- evacuation procedures
- notifying emergency service organisations at the earliest opportunity
- medical treatment and assistance
- effective communication between the person authorised to coordinate the emergency response and all people at the workplace
- testing of the emergency procedures—including the frequency of testing
- information, training and instruction to relevant workers in relation to implementing the emergency procedures.
An emergency poses an immediate risk of significant harm to health, life, property or the environment. Preparing for emergencies is an important part of managing health and safety and is a legal requirement throughout Australia. By planning for emergencies, we,
- keep staff and students free from harm
- manage life-threatening situations
- minimize damage to the environment, equipment, machinery, tools, etc.
- minimize downtime
> Infrastructure Services Division (ISD)
ISD are responsible for the implementation of the Emergency Management Plans and Procedures, and Emergency Infrastructure across the University.
Emergency Management information can be found on the ISD website here.
ISD are responsible for the maintaining a Warden Register for each building, which can be accessed here.
> Emergency Control Organisation
The Emergency Control Organisation is responsible for:
- implementing actions prescribed in the Emergency Management Plan & Emergency Procedures.
- ensuring that all personnel within their area of responsibility are trained for their role in an emergency.
- reporting any matters likely to affect the viability of the Emergency Management Plan & Emergency Procedures.
- checking on the effectiveness of emergency systems and equipment.
The Emergency Control Organisation is comprised as follows:
> Organisational Units
Each Organisational Unit is responsible for ensuring emergency procedures are in place for their operations and activities. They are responsible for nominating Wardens and First Aid Officers for each of their workplace and ensuring they are appropriately trained. Emergency contact signage and First Aid kits are also managed by Organisational Units through their local Wardens and Designated First Aid Officers.
Organisational Units need to assess their activities to determine if specialised procedures, equipment training or arrangements need to be in place using a risk-based approach. For example, hazardous chemicals, lasers or radiation, hazardous biological material, hazardous plant and equipment.
>Safety and Wellbeing Unit
The Safety and Wellbeing Unit is responsible for First Aid Procedures and administrating Designated First Aid Officers and providing guidance on emergency preparedness.
Emergency Preparedness Review involves a review of:
> Wardens – To ensure there is enough Warden coverage for each building in the event of an emergency.
> First Aid – To ensure there is access to first Aid for workers based on the number of occupants and activities undertaken in each building.
> Training – To ensure First Aid Officers and Wardens are current in their training including attendance at annual Emergency Management Training and participation in evacuation drills.
> Emergency Equipment – To ensure signage, emergency equipment, Local Area Inductions are current, with any changes to emergency roles or procedures updated at least annually.
The Chief Warden for each building completes a review of warden coverage to ensure there is enough wardens for their building in preparation for the new academic year.
The Chief Warden completes a Chief Warden Checklist annually,which guides them on how to conduct a warden review.
In the event of any changes occurring to warden personnel, the Chief Warden will ensure that replacements are nominated by the Organisational Units occupying the building and notify ISD to update the Warden Register.
> Chief Warden Checklist
> MySAFETY Guide_Chief Warden Checklist
Organisational Unit must undertake a review of First Aid coverage for each building and in consultation with other occupants where there is a shared building.
This requires completion of a First Aid Risk Assessment to determine the first aid needs for a building based on the number of occupants, work arrangements and activities, such as high-risk work.
This risk assessment should be reviewed on an annual basis and in the event of an incident where there was a lack of first aid available or the activities in the building change e.g. use of a new hazardous chemical requiring special first aid treatment.
How to determine first aid requirements for your workplace using a First Aid Risk Assessment can be found on the First Aid webpage here
Designated First Aid Officers should complete the annual First Aid Kit Checklist to ensure they are maintained and accessible.
First Aid Kit Checklist can be found on the First Aid webpage under ‘First Aid Officers’ here.
Designated First Aid Officer
Wardens and First Aid Officers should attend annual Emergency Management Training and participate in drills.
First Aid Officers should be current in their training and have an appropriate level of training for the types of First Aid injuries that are likely in the workplace.
Wardens and First Aid Officers
It is important that signage, emergency equipment and Local Area Inductions are current, with any changes to emergency roles or procedures updated regularly.
There are several persons responsible for ensuring emergency equipment is checked and up to date.
> ISD are responsible for the management and maintenance of campus emergency infrastructure such as fire protection systems, fire extinguishers, emergency signage and alarms systems.
> Organisational Units are responsible for ensuring that their Local Area Inductions are up to date with any changes to emergency contacts or emergency procedures.
> Chief Wardens are responsible for ensuring Building Emergency Contacts Signage is up to date with current Wardens and First Aid Officers.
> Designated First Aid Officers are responsible for ensuring first aid kits are stocked and easily identified and accessible.