Skip to content

MySAFETY

Logon to MySAFETY

Please note: Report wellbeing and behaviour concerns to the  Safe and Fair Community Unit

Safe and Fair Community Unit is a University-wide service providing information, support and advice to assist our community members to be safe. The Safe and Fair Community Unit responds to notifications of sexual assault or sexual harassment, concerns raised in relation to wellbeing or behaviour, reports of inappropriate behaviour and the lodgement of general concerns or complaints.

What is MySAFETY?

MySAFETY is the University's online safety platform. There are two modules currently available:

  • Incidents and Hazards
  • Audits and Inspections

Further information about each module can be found below.

All injuries, incidents, hazard or near miss (excluding wellbeing or behaviour related concerns or incidents) should be reported in MySAFETY as soon as practicable.

This includes incidents involving Staff, Students, Adjunct, Clinical & Associate Title holders, Visiting Fellow & Visiting Scholars, Contractors, Volunteers, Visitors and members of the Public.

MySAFETY is accessible wherever internet is available. If you are unable to access the internet a Notification Form (PDF 169.8 KB) should be completed and sent to Safety and Wellbeing as soon as practicable.

Pocket SafetyApp is now available. You can now log an incident or hazard from your phone. Access here for more details and how to download the app.

What is an Incident or Near Miss?

An incident is an occurrence that has, or could have had, an adverse impact on people, property or equipment. This can include, incidents resulting in:

  • injury, illness, or "near misses" when there is potential for an injury or illness;
  • includes both physical and mental injuries and illnesses
  • damage to or failure of structure, motor vehicles or other plant and equipment.

The incident report also provides a record for future reference should there be any subsequent complication e.g. delayed effects that may require a report.

Serious Incidents

If an incident is serious or had the potential to be serious you must notify your Manager/Supervisor and the Safety and Wellbeing Unit immediately.

The Safety and Wellbeing Unit is required to notify the WorkSafe Regulator in the event of a "notifiable incident" which is defined as:

  • the death of a person
  • a serious injury or illness of a person
  • a dangerous incident

It is important that the incident site is not disturbed to ensure the evidence is preserved for investigation by the Regulator.

Please see the Notifiable Incident Fact Sheet (PDF 285.0 KB) below for the required process.

Confidential Incidents

Please Note: It is important that anyone raising an online incident is mindful that circulation of inappropriate or sensitive information may offend or breach the Privacy Act 1988.

If you select yes to "Do you require that this incident remains confidential from your Supervisor/Manager?" you accept that the report will be sent directly to the Safety and Wellbeing Manager (or delegate) who will contact you first, to ensure sensitive matters are handled appropriately.

Insurance following an injury

Workers Compensation is available to any paid employee of the University at the time of the injury. Further information about Workers Compensation can be found here.

Students, Volunteers and Visitors should direct insurance enquires to Finance-Insurance.

What is a Hazard?

A hazard may be anything that has the potential to cause injury or illness to people, or damage to plant or equipment.

The reporting of incidents and identification of hazards is critical in achieving a safe workplace as it prompts action to prevent any future accidents and injuries.

Support Documents

The Audit and Inspection Module is accessible only to staff and can be used for any type of inspection / audit or checklist.

Inspections and audits can be assigned to a staff member and allocated a period of time to complete the checklist.

Findings and actions from an inspection or audit can be entered and assigned to the relevant responsible person.

Currently there are checklists for:

If you would like to create tailored workplace inspection checklist or have a specialised checklist e.g. for inspecting plant and equipment, which you would like available in MySAFETY, please contact the Safety and Wellbeing Unit for assistance.

Pocket Audit App has been upgraded and can now be used by your iphone or android to conduct workplace inspections. Further details and how to download: Pocket Audit App Installation Guide (PDF 782.7 KB)

Training is also available for this module and a User Guide is available below.

Training sessions for MySAFETY are available every week (Tuesday and Thursday) and conducted by staff in the Work Health and Safety Unit. These will be conducted using Skype for Business.

Session times will be undertaken on Tuesday’s at 10:30am and Thursday’s at 2:00pm. You can undertake this from your desk/office as they will conducted using Skype.

Please click on the session times below to email a training booking request:

If you would like to request a team-based session on-site then contact the Work Health and Safety Unit via email at health.safety@utas.edu.au to organise.

Training sessions will take approximately 40 mins.

User Guides

Frequently Asked Questions

What happens when I lodge an Incident in MySAFETY?

  • A report is generated in MySAFETY and a notification email is sent to you and your Manager/Supervisor.
  • The Head of your Organisational Unit, Health and Safety Representative and defined WHS staff also receive a notification email advising them of the incident.
  • If you choose to have it confidential from your Manager/Supervisor, then all notifications are suspended and only the WHS Manager will receive notification.
  • The report will appear in your MySAFETY Incident and Hazard Register.
  • Your Manager/Supervisor then views the incident in MySAFETY and identifies the incident causes and control measure to be put in place.
  • Delegated WHS staff can provide support to your Manager/Supervisor in managing the incident.
  • If required, an investigation is commenced by your Organisational Unit or for serious incidents by the Work, Health and Safety team.
  • Once your Manager/Supervisor is satisfied that all actions are complete the report can be closed.

What if I report an Incident on behalf of someone else?

  • You can lodge a report on behalf of another person, if they are unable to lodge it themselves.
  • When assigning to Manager/Supervisor, check that is the affected person's Manager/Supervisor (you have the option to search).
  • If they wish the report to be confidential, ensure that you select "yes" under the "Assign to" field. This will only notify the Manager, Work Health and Safety who will contact the person affected.
  • Once submitted the affected person and their Manager/Supervisor will be notified and can view it in their register. You will not receive any notification, nor see the report in your register.
  • With regard to a contractor, when lodging an incident, you will be required to choose a Business Unit that they have been engaged by.
  • With regard to a visitor, when lodging an incident, you will be required to choose a Business Unit that they are visiting.

What happens when I report a Hazard?

  • a report is generated in MySAFETY and a notification email is sent to you and your Manager/Supervisor;
  • the Head of your Organisational Unit, Health Safety Representative, and defined WHS staff also receive a notification email advising them of the Hazard;
  • the report will appear in your MySAFETY Incident and Hazard Register;
  • your Supervisor then views the hazard in MySAFETY and identifies the control measures to put in place;
  • the hazard causes are identified, control measures are put in place (there is also an option for the Supervisor to log a Works Request);
  • Once your Supervisor is satisfied that all actions are completed, the report can be closed.

What if I report a Hazard on behalf of someone else?

  • You can lodge a report on behalf of another person, if they are unable to lodge it themselves.
  • When assigning to Manager/Supervisor, check that is the person's Manager/Supervisor that you are lodging the hazard on behalf of (you have the option to search).
  • Once submitted, the person you have lodged the hazard for and their Manager/Supervisor will be able to view it in their register. You will not receive any notification nor see the report in your register.
  • With regard to a visitor, when lodging an incident, you will be required to choose a Business Unit that they are visiting.
  • With regard to a contractor, when lodging the hazard, you will be required to choose a Business Unit that they have been engaged by.

What happens when I lodge a Confidential Incident Report?

  • The Manager, Safety and Wellbeing (or delegate) will contact the person affected to discuss the safety issue and reason for reporting the incident confidentially.
  • A confidential incident report can be lodged in MySAFETY if the report is of a sensitive nature.
  • If the report is in relation to a psychological injury or illness (E.g. work-related stress or conflict, inappropriate behaviour or a wellbeing concern) then it should be reported to the Safe and Fair Community Unit
  • To report a confidential incident in MySAFETY, select YES to "Do you require that this incident remains confidential from your Supervisor/Manager?".
  • If you choose to have it confidential from your Manager/Supervisor, then all notifications are suspended and only the Manager, Safety and Wellbeing will receive notification to ensure sensitive matters are handled appropriately.The Manager, Safety and Wellbeing will triage the report and determine the most appropriate person to support the affected person through the safety issue.
  • Please Note: It is important that anyone raising an online incident is mindful that circulation of inappropriate or sensitive information may offend or breach the Privacy Act 1988.

Incident and Hazard Module - Roles

  • OHS Coordinator
  • HSR
  • Ad-Hoc Report Writer

Audit and Inspection Module - Roles

  • Inspection Coordinator
  • Audit Administrator
  • Audit Coordinator

If you need to have these additional roles in MySAFETY please contact the WHS Unit to arrange, with approval from your Line Manager.