Division of the Deputy Vice-Chancellor (Students & Education)

Student Experience Award

Overview

Eligibility

Nomination Process

Application Process and Format

Assessment Process

Distribution and Use of Prize Money

Obligations of Award Winners

Key Dates


Overview

The Vice-Chancellor's Award for Enhancement of the Student Experience recognises individuals and teams and associated engagement activities, services, initiatives or projects that have enhanced the quality of the student experience beyond the formal teaching environment.

This award is given to exemplary initiatives whose impact and sustainability can be demonstrated through rigorous evaluation.

A maximum of one Vice-Chancellor's Award for Enhancement of the Student Experience is presented each year, with individual winners receiving $5,000 and teams receiving $10,000. Under exceptional circumstances the Awards and Grants Working Group may recommend to the Vice-Chancellor that a second award be conferred.


Eligibility

All members of staff, both academic and professional, are eligible to submit an application for a Vice-Chancellor's Award for Enhancement of the Student Experience.

Individual and team applications will be invited through a nomination process which includes the ability to self-nominate.

Winners are immediately eligible to apply for a Vice-Chancellor's Award in a different category, but must demonstrate significantly different achievements than those for which the initial award was received.


Nomination Process

Nominations are to be submitted on the Vice-Chancellor's Award for Enhancement of the Student Experience nomination form available below:


Application Process and Format

The Vice-Chancellor's Award for Enhancement of the Student Experience application is comprised of:

Paper must be A4 and plain white. Margins must be at least 2cm with clear definition between paragraphs. Font must be a minimum of 11 point. Individual pages that do not meet the requirements, for instance by exceeding the page limits, will be removed.

Synopsis (250 words maximum, written in the third person)

The synopsis should describe the aims of the contribution, engagement, activity, service, initiative or project. The synopsis should also summarise the claims made against the five selection criteria in the rest of the application, outlining the impact of the contribution, engagement, activity, service, initiative or project on the student experience.

Written Statement

The core element of the application is a written statement describing the activity, service, initiative or project , specifically addressing each of the four selection criteria. It is essential that this statement provides a broad range of evidence to support claims in line with each criterion. The written statement is limited to two (2) A4 pages in total.

The written statement should be presented in order, under the following headings:

Selection criteria

A statement addressing each of the five criteria below in turn:

1. Clarity of purpose and outcomes

Extent to which the individual or team's contribution, engagement, activity, service, initiative or project has clear objectives that are aligned to the University's relevant strategic priorities* and pertain to the enhancement of the student experience, systematic approaches to implementation, and evaluation metrics based on student outcomes and student feedback.

* For example, Open to Talent and the Student Experience Plan.

2. Influence on student engagement and experience

Extent to which the individual or team's contribution, engagement, activity, service, initiative or project targets identified needs and explicitly enhances student experience of University, as evidenced through at least two or more of the following student outcomes;  academic, career, social and personal development and civic engagement.

3. Innovation

Extent to which the individual or team's contribution, engagement, activity, service, initiative or project is initiative is innovative or inspired by innovative practice from the broader Higher Education sector.

4. Sustainability of impact

Consistent with the purpose and target cohort of the activity, service, initiative or project, the extent to which the contribution, service or project demonstrates evidence of wide scale benefit for students and/or high impact benefit for a targeted cohort and/or the capacity to replicate across a diversity of student cohort that has or can be sustained over time*.

* If this is a new initiative, clearly demonstrate how this initiative will be sustainable into the future.

5. Inclusiveness

Extent to which the activity, service, initiative or project promotes and supports the diversity and inclusion of the targeted student cohort and/or is inclusive in design and facilitation to enable participation within the broader University.

The activity, service, initiative or project should demonstrate alignment with the University's strategic plans and direction. Each criteria will be given equal weighting by the selection committee.

References

Two references of no more than one A4 page each must be provided by people who are able to comment on the activity, service, initiative or project's outstanding continued commitment to enhancing the student experience against the selection criteria. One of the referees MUST be from the Head of School, Faculty, College or Department, unless otherwise negotiated with the Deputy Vice-Chancellor (Students & Education). If the Head of School, Faculty, College or Department is a participant in the activity, service, initiative or project, this reference must be from the Dean or Director to avoid a conflict of interest. It is encouraged, but not mandatory for the second reference to be from a student/s who has benefited from the activity, service, initiative or project. One reference must specifically comment on the impact of the applicant's contribution to enhancement of the student experience.

Supporting Teaching Materials

Assessment of applications is based primarily on the written statement addressing the selection criteria, however selected materials supporting claims made against the selection criteria may be included. The relevance of any such material must be made clear in the written statement. Supporting materials are limited to a maximum of two of:

  • A three minute video (which could include footage of the nominee talking about their contribution, engagement, activity, service, initiative or project, or relevant interviews with students);
  • A website;
  • Promotional material.

Assessment Process

The Awards and Grants Working Group will meet in August to consider all applications.

In assessing applications, the working group will take into account:

  • Extent to which the individual or team's contribution, engagement, activity, service, initiative or project has clear objectives that are aligned to the University's relevant strategic priorities and pertain to the enhancement of the student experience, systematic approaches to implementation, and evaluation metrics based on student outcomes and student feedback.
  • Extent to which the individual or team's contribution, engagement, activity, service, initiative or project targets identified needs and explicitly enhances student experience of University, as evidenced through at least two or more of the following student outcomes;  academic, career, social and personal development and civic engagement;
  • Extent to which there is consistency with the purpose and target cohort of the activity, service, initiative or project and evidence of wide scale benefit for students and/or high impact benefit for a targeted cohort and/or the capacity to replicate across a diversity of student cohorts that has or can be sustained over time.
  • Extent to which the activity, service, initiative or project promotes and supports the diversity and inclusion of the targeted student cohort and/or is inclusive in design and facilitation to enable participation within the broader University.

Applicants will be notified in writing regarding the outcomes of their submissions.


Distribution and Use of Prize Money

Prize money will be sent to the School, Faculty, College, Institute or Division of each award winner. This money may be used to advance the career of each winner, to disseminate good practice in the enhancement of the student experience, and/or to provide additional resources to support the winning program/initiative. This funding should be expended within one calendar year.


Obligations of Award Winners

It is expected that recipients of Vice-Chancellor's Awards will work closely with the leadership team within the Academic Division's Student Experience, Retention and Success theme area to provide leadership for key student experience initiatives, and support for award applicants in the years following receipt of the award.


Key Dates for 2017

2017

 

Activity

Late March

Call for nominations for the Vice-Chancellor's Award for Enhancement of the Student Experience

2 June

5pm on due date: all Vice-Chancellor's Award for Enhancement of the Student Experience nominations due to Awards and Grants

June

 

Vice-Chancellor's Award for Enhancement of the Student Experience nominees advised of their nominations and asked to advise whether they will proceed with an application

21 July

 

5pm on due date: all Vice-Chancellor's Award for Enhancement of the Student Experience applications due to Awards and Grants

3 August

 

2017 Awards and Grants Working Group meeting

August

 

Vice-Chancellor's Award for Enhancement of the Student Experience winners announced

21 September

 

Vice-Chancellor's Award for Enhancement of the Student Experience – Award Presentation Ceremony