Application Assessment Guidance

Policy

1

Does the company have a current written policy to improve Health, Safety standards? Does it include a commitment from senior leaders to improve safety?

Responsibilities

1

Do their procedures contain responsibilities/accountabilities for workers and supervisors/managers? Are responsibilities relating to safety captured in job descriptions?

Qualification, Training and Competence

5

Individuals can show their inductions, qualifications, training and competency records

Processes are in place (as per 5) but there appears to be some significant gaps such as required qualifications or licences missing from the training matrix and people's inductions, licenses or refreshers being overdue

Processes are in place (as per 5) but there appears to be some significant gaps such as required inductions, qualifications or licenses missing from the training matrix

Processes are in place (as per 5 points) but there appear to be some minor gaps such as the register being out of date

BASIC: For a small simple organisation, having the inductions, qualifications, training and competency captured in the job description may be sufficient
COMPLEX: There is a training matrix in place mapping all roles against the inductions, qualifications, training and competencies required. Registers are in place showing the status of team members against the requirements for their role

Licensing

1

Register of required licenses for employees provided. For BASIC, coverage in position descriptions may be sufficient

Site Supervision

5

Site supervisor on-site weekly

Site supervisor on-site for a limited time each day

Site supervisor visits site multiple times per day (may be working across 2 or 3 teams)

Site supervisor ratio >20:1 but on-site full-time

BASIC: For a small organisation, having the owner as part of the work team may be sufficient supervision
COMPLEX: For larger businesses, supervision levels should be a maximum of 20 workers to 1 supervisor

Risk Management & SWMS

5

Generic SWMS in place for some High Risk work tasks but do not appear to cover all High Risk work that could be encountered

Generic SWMS in place for all foreseeable High Risk work but require significant update to be effective

SWMS in place for all foreseeable High Risk Work but some work required to ensure controls align to those in the University Risk Register

SWMS in place but some minor differences to the controls when compared to the University Risk Register

BASIC: If High Risk work is not undertaken, SOPs are in place for main activities
COMPLEX: SMWS in place for all High Risk work that includes / aligns to the controls identified in the University Risk Register

Legal Compliance

1

There is a process in place for monitoring legislative changes and updating affected systems

Health Monitoring

5

Some basic references to risks that trigger health monitoring but no process or evidence available to show it occurs

Some basic references to risks that trigger health monitoring with limited evidence that there is a process or it has occurred

Some basic references to risks that trigger health monitoring but clear evidence that monitoring is occurring where required

Process in place to identify, manage and capture health monitoring for workers for all foreseeable risks with evidence of implementation where it was required

Process in place to identify, manage and capture health monitoring for workers for all foreseeable risks with evidence of implementation where it was required

Plant and Equipment

5

There is some evidence that plant is registered as required but no clear process for its ongoing management, maintenance, new plant to be added or the verification of competency to use it

There is some evidence that plant is registered as required but no clear process for its ongoing management, maintenance or new plant to be added.  People are licensed and verified as component to use the equipment as required

There is a register of plant and equipment showing status of registration (see WHS Regulations), certification, licensing, maintenance as required, but some plant appears to be missing from the register. SOPs are in place for some but not all plant. People are licensed and verified as component to use the equipment as required

There is a register of plant and equipment showing status of registration (see WHS Regulations), certification, licensing, maintenance as required. SOPs are in place for its operation. People are licensed and verified as component to use the equipment as required. There are some minor gaps in the information, such as maintenance activities overdue

There is a register of plant and equipment showing status of registration (see WHS Regulations), certification, licensing, maintenance as required. SOPs are in place for its operation. People are licensed and verified as component to use the equipment as required

Sub-Contractor Management

1

There is a process for selecting sub-contractors and monitoring their safety performance

Personal Protective Equipment

1

Required PPE identified and specified for relevant tasks with people trained in its use, maintenance and storage

Incident Management and Investigation

1

There is a process for incident reporting, incidents response, investigating root causes and implementing actions to prevent recurrence

Insurance

1

Appropriate insurances are in place and up to date

Emergency Preparedness

1

Emergency response plans are in place with appropriate first-aid trained personnel

Consultation

1

There is a process in place for consulting with workers on changes related to safety

Reporting

1

There are lead and lag Key Performance Indicators in place to enable safety performance to be tracked

Assurance Processes (audits & inspections)

1

The is an audit and inspection schedule in place and implemented

TOTAL POINTS

37

Has the company been prosecuted or fined under WHS legislation or had a fatality or permanent disabling injury in the last 3 years

-10