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Compliance

Starting your career as a health care professional

Undertaking the compliance process is the first step towards starting your career in health. It is something that every health care professional must do, in accordance with relevant national organisations and State and Territory regulatory and legislative guidelines.


PEP allows you to put theory into practice in a real health care setting, sometimes from your very first year.


The compliance process is there to protect you and the people you care for. It ensures that you are safe to practice and helps to ensure that you will remain safe in practice.


What does that mean? The University of Tasmania and our partners have a duty of care to ensure the safety of students, staff and the people you care for. There are a number of legislative and regulatory requirements you need to meet to undertake PEP.


Australian Health Practitioner Regulation Agency (Ahpra) – Student Registration


Students who are enrolled in courses that lead to registration as a health practitioner in an approved program of study will be registered as a student by the University of Tasmania with Ahpra. Students will remain registered for the duration of their course, or until they are no longer enrolled.  For more information see the Ahpra student registration page.


Information for students under 18

Any student under the age of 18 years enrolled in Programs that include PEP must have the written consent of their parent or guardian when completing the Safety in Practice Agreement to undertake PEP.

Play video: Professional Experience Placement Compliance

Immunisation Compliance - start now

Play video: UTAS PEP Immunisation Compliance

What is required for compliance?

The following items must be completed before you can enter a health care environment:

Start with the Safety in Practice Agreement Form (PDF 427.0 KB) and complete the requirements within (other requirements and forms are hyperlinked). Once complete – upload to InPlace.

Download compliance checklist (PDF 486.4 KB)
Form Submit to

Safety in Practice Agreement Form (PDF 427.0 KB)

InPlace

Completing the Safety in Practice Agreement Form Electronically

The College of Health and Medicine accepts an electronically completed and signed Safety in Practice (SiP) Agreement as an alternative to printing.

If you wish to complete the SiP Agreement electronically you will need to use appropriate software, such as the Fill & Sign feature of the Adobe Acrobat Reader software (Windows & Mac) or the Adobe Fill & Sign mobile apps (iOS & Android).

Please note that all details in your completed SiP Agreement must be easy to read, with your Signature drawn freehand, and the file saved as a PDF.

If you answered “Yes” to any question in Section 9 of your Safety In Practice Agreement Form you are required to complete a Health Assessment.  PLEASE NOTE: All Bachelor of Paramedicine Tasmania students are required to complete the Health Assessment Form (PDF 278.0 KB) (All Bachelor of Paramedicine Tasmania Students).

Form Submit to

Health Assessment Form (PDF 267.8 KB)

Health Assessment Form (All Bachelor of Paramedicine Tasmania Students).(PDF 278.0 KB)

Combined Health Practitioner Report and Health Assessment Forms - Students with Disabilities (PDF 531.3 KB)

InPlace
Form Submit to

How to obtain a National Police Certificate (PDF 728.8 KB)

Apply online at fit2Work*

Under the National Law, students enrolled in an approved program of study or undertaking clinical training must notify AHPRA through the local office within seven days of becoming aware that:

  • they have been charged with an offence punishable by 12 months imprisonment or more or
  • they have been convicted of, or are the subject of, a finding of guilt for an offence punishable by imprisonment or
  • their registration under the law of another country that provides for the registration of students has been suspended or cancelled.

* International Students

In addition to the requirements above, international students and students who have been a citizen of or have resided in another country since turning 16 years of age must submit a National Police Certificate (or equivalent that has been translated into English) from the country of birth or country of residence.

PEP Coordinator
Form Submit to

How to Obtain Working with Vulnerable People (Children) Registration (PDF 224.1 KB)

InPlace

Note: Working with Vulnerable People (Children) Registration is not required for the Laboratory Medicine program.

OrganisationCode

Environmental Health Australia

Code of Conduct

Exercise and Sports Science Australia

Code of Conduct

Laboratory Medicine – Australian Institute of Medical and Clinical Scientists

Code of Conduct

Medicine – Medical Board of Australia

Code of Conduct

Medical Radiation Practice Board of Australia

Code of Conduct

Nursing and Midwifery Board of Australia

Code of Conduct

Nutrition – Dietitians Australia

Code of Conduct

Paramedicine Board of Australia

Code of Conduct (interim)

Pharmacy Board of Australia

Code of Conduct

PhysiotherapyCode of Conduct

Psychology Board of Australia

Code of Conduct

Speech  Pathology

Code of Ethics

Code  of Conduct

Additional program requirements

ActivityForm
White Card Prior to your final placement a white card (or general construction induction card) is required for students on placement as it is likely they will visit construction/work sites. Students are required to cover any costs associated with acquiring this card and must present it when required (in advance of going on placement).
Uniform Students are required to purchase safety footwear (steel toe and ankle protection). Safety hats/gloves/reflective vests and other personal protective equipment (PPE) will normally be provided by the Council.
ActivityForm Submit to
First Aid Certificate Requirements ES First Aid Certificate Requirements (PDF 61.0 KB)InPlace

Note: Working with Vulnerable People (Children) Registration is not required for the Laboratory Medicine program.

New South Wales requirements

Further information regarding NSW Health ClinConnect Verification is available: Student Compliance (HETI website).

ActivityForm Submit to
First Aid Certificate Requirements Student First Aid Certificate Requirements (PDF 183.2 KB)InPlace
Personal Consent Form Personal Consent Form (PDF 149.7 KB)InPlace
Calvary Healthcare Organisations

Students placed within Calvary Healthcare Organisations will need to provide evidence of pre-placement requirements (PDF 418KB) to Calvary staff, prior to undertaking placement. Please ensure you have your Mandatory Requirements (as per the attached link) documents ready for sighting by Calvary staff prior to/ or on day one of placement. Calvary staff may contact students with further information prior to placement regarding additional Training Certificates (as per the attached link) via their UTAS email address.

ActivityForm Submit to
First Aid and CPR Certificate Requirements First Aid Certificate Requirements (DOCX 40.5 KB) InPlace

Tasmania

ActivityForm Submit to

Hazardous Materials Task Handling (Manual Handling) & Basic Life Support (BLS)

Manual Handling/BLS/MHR Requirements (PDF 184.1 KB)InPlace
Hand Hygiene*
*Many healthcare organisations require evidence of Hand Hygiene competency. Competency must be renewed every 12 months.
Hand Hygiene Australia Healthcare Organisation
Calvary Healthcare Organisations

Students placed within Calvary Healthcare Organisations will need to provide evidence of pre-placement requirements (PDF 417.8 KB) to Calvary staff, prior to undertaking placement. Please ensure you have your Mandatory Requirements (as per the attached link) documents ready for sighting by Calvary staff prior to/ or on day one of placement. Calvary staff may contact students with further information prior to placement regarding additional Training Certificates (as per the attached link) via their UTAS email address.


New South Wales - Bachelor of Nursing

In addition to meeting University of Tasmania compliance requirements, all students undertaking Professional Experience Placement in NSW will also need to meet NSW Health compliance requirements. There also maybe additional compliance requirements to be completed by private partners closer to placement.

Further information regarding NSW Health ClinConnect Verification is available: Student Compliance (HETI website).

ActivityForm Submit to
Get Ready 4 PEP! - Step 1

Get Ready 4 PEP! - Step 1 (PDF 1.2 MB)

InPlace
Get Ready 4 PEP! - Step 2

Get Ready 4 PEP! - Step 2 (PDF 4.4 MB)

InPlace

New South Wales - Child and Family Health

ActivityForm Submit to
Child and Family Health Get Ready 4 PEP! Under Review InPlace
ActivityForm Submit to
First Aid Certificate Requirements First Aid Certificate Requirements - Nutrition (PDF 74.0 KB)InPlace
Food Safe Certificate Online Food Safety CertificateInPlace

Tasmania

ActivityForm Submit to
Health Assessment Form (All Bachelor of Paramedicine Tasmania Students) Health Assessment Form (All Bachelor of Paramedicine Tasmania Students) (PDF 278.0 KB)InPlace
First Aid Certificate Requirements Paramedicine First Aid Certificate Requirements (PDF 243.1 KB)InPlace
Paramedic Confidentiality Statement Paramedic Confidentiality Statement (PDF 90.6 KB)InPlace
Emergency Ambulance Placements (EAP) Form Emergency Ambulance Placements (EAP) Form (PDF 482.5 KB)InPlace
Personal Consent Form Paramedicine Personal Consent Form (PDF 53.2 KB)InPlace

New South Wales

ActivityForm Submit to
Get Ready 4 PEP! - Step 1 2022 BPP Get Ready 4 PEP! - Step 1 (PDF 1.1 MB)InPlace
Get Ready 4 PEP! - Step 2 2022 BPP Get Ready 4 PEP! - Step 2 (PDF 4.4 MB)InPlace

In addition to meeting University of Tasmania compliance requirements, all students undertaking Professional Experience Placement in NSW will also need to meet NSW Health compliance requirements. There also may be additional compliance requirements to be completed by private partners closer to placement.

Three short videos to assist students to meet NSW Health safety in practice requirements are available at Student Compliance (HETI website).

ActivityForm Submit to
Professional Indemnity Insurance (PII) PDL Student and Intern PII Flyer (PDF 1.2 MB)InPlace
ActivityForm Submit to
First Aid & CPR certificate requirements First Aid & CPR certificate requirements (PDF 67.4 KB)InPlace
Hand Hygiene*
*Many healthcare organisations require evidence of Hand Hygiene competency. Competency must be renewed every 12 months.
Hand Hygiene Australia Healthcare Organisation
ActivityForm Submit to
AHPRA provisional registration Psychology Board of Australia provisional registration pageInPlace
ActivityForm Submit to
First Aid & CPR certificate requirements First Aid & CPR certificate requirements (PDF 60.6 KB) InPlace
Hand Hygiene*
*Many healthcare organisations require evidence of Hand Hygiene competency. Competency must be renewed every 12 months.
Hand Hygiene Australia Healthcare Organisation

COVID – 19: Additional Compliance Requirement: Pre-placement Risk Assessment

Completion of this “Preplacement Risk Assessment” is only required if you have been instructed to do so.

Why is the compliance process important?

The compliance process ensures protection of the people you provide care to, work alongside and protection of yourself.

If you do not meet the compliance criteria, you will not be able to enter the health care environment.

When are compliance documents due?

You must complete compliance documents before census data of the first semester of your course (or earlier if advised by your Program). Why? National criminal history, Working with Vulnerable People (Children) Registration, medical, physical and psychological disclosures may inhibit your eligibility to participate in PEP courses. It is better to ensure your eligibility before you make a financial and academic investment.

All documentation requirements must be completed in adherence with the time deadlines listed in the Safety in Practice Student Compliance Documentation Guidelines and Process (PDF 305.0 KB)

What can I do if I’m concerned about compliance?

You are encouraged to talk to the University of Tasmania's College of Health and Medicine PEP Safety in Practice Manager, Mike Plakalovic before you even enrol if you have any concerns about compliance.

Michael.Plakalovic@utas.edu.au

Who can I talk to?

If you have any questions, you are encouraged to contact your course specific PEP Team.

Contact Annette Marlow - Associate Dean, Professional Experience Placement if you have any questions that cannot be answered by the PEP team in the course you are studying.

Annette Marlow@utas.edu.au