Starting your career as a health care professional
Undertaking the compliance process is the first step towards starting your career in health. It is something that every health care professional must do, in accordance with relevant national organisations and State and Territory regulatory and legislative guidelines.
PEP allows you to put theory into practice in a real health care setting, sometimes from your very first year.
The compliance process is there to protect you and the people you care for. It ensures that you are safe to practice and helps to ensure that you will remain safe in practice.
What does that mean? The University of Tasmania and our partners have a duty of care to ensure the safety of students, staff and the people you care for. There are a number of legislative and regulatory requirements you need to meet to undertake PEP.
Information for students under 18
Any student under the age of 18 years enrolled in Programs that include PEP must have the written consent of their parent or guardian when completing the Safety in Practice Agreement to undertake PEP.
Immunisation Compliance - start now
What is required for compliance?
The following items must be completed before you can enter a health care environment:
Start with the Safety in Practice Agreement Form (PDF 817KB) and complete the requirements within (other requirements and forms are hyperlinked). Once complete – upload to InPlace.
Safety in Practice Agreement Form
| Form | Submit to |
|---|---|
| InPlace |
Completing the Safety in Practice Agreement Form Electronically
The College of Health and Medicine accepts an electronically completed and signed Safety in Practice (SiP) Agreement as an alternative to printing.
If you wish to complete the SiP Agreement electronically you will need to use appropriate software, such as the Fill & Sign feature of the Adobe Acrobat Reader software (Windows & Mac) or the Adobe Fill & Sign mobile apps (iOS & Android).
Please note that all details in your completed SiP Agreement must be easy to read, with your Signature drawn freehand, and the file saved as a PDF.
Health Assessment (if required)
National Police Record Check Certificate
| Form | Submit to |
|---|---|
How to obtain a National Police Certificate (PDF, 372KB) Under the National Law, students enrolled in an approved program of study or undertaking clinical training must notify AHPRA through the local office within seven days of becoming aware that:
* International Students In addition to the requirements above, international students and students who have been a citizen of or have resided in another country since turning 16 years of age must submit a National Police Certificate (or equivalent that has been translated into English) from the country of birth or country of residence. | PEP Coordinator |
Immunisation Record (infectious disease and immunisation status)
Working with Vulnerable People (Children) Registration
| Form | Submit to |
|---|---|
How to Obtain Working with Vulnerable People (Children) Registration (PDF, 624KB) | InPlace |
Note: Working with Vulnerable People (Children) Registration is not required for the Laboratory Medicine program.
Additional program requirements
Enviromental Health
| Activity | Form |
|---|---|
| White Card | Prior to your final placement a white card (or general construction induction card) is required for students on placement as it is likely they will visit construction/work sites. Students are required to cover any costs associated with acquiring this card and must present it when required (in advance of going on placement). |
| Uniform | Students are required to purchase safety footwear (steel toe and ankle protection). Safety hats/gloves/reflective vests and other personal protective equipment (PPE) will normally be provided by the Council. |
Exercise Science and Exercise Physiology
| Activity | Form | Submit to |
|---|---|---|
| First Aid Certificate Requirements | ES & EP First Aid Certificate Requirements (DOCX, 40KB) | InPlace |
Exercise Physiology students
| Activity | Form | Submit to |
|---|---|---|
|
Hand Hygiene* All placements at the Tasmanian Health Service (e.g. Launceston General Hospital) requires evidence of Hand Hygiene competency and certain other agencies may ask for it. | Hand Hygiene Australia | Healthcare Organisation |
Laboratory Medicine
Note: Working with Vulnerable People (Children) Registration is not required for the Laboratory Medicine program.
New South Wales requirements
| Activity | Form | Submit to |
|---|---|---|
| PEP Placement and Compliance Guide NSW | Form under review - please contact Sydney.Placements@utas.edu.au for updated information | InPlace |
Further information regarding NSW Health ClinConnect Verification is available: Student Compliance (HETI website).
Medicine
| Activity | Form | Submit to |
|---|---|---|
| First Aid Certificate Requirements | Student First Aid Certificate Requirements (PDF, 110KB) | InPlace |
| Personal Consent Form | Personal Consent Form (PDF, 57KB) | InPlace |
Calvary Healthcare Organisations
Students placed within Calvary Healthcare Organisations will need to provide evidence of pre-placement requirements (PDF 418KB) to Calvary staff, prior to undertaking placement. Please ensure you have your Mandatory Requirements (as per the attached link) documents ready for sighting by Calvary staff prior to/ or on day one of placement. Calvary staff may contact students with further information prior to placement regarding additional Training Certificates (as per the attached link) via their UTAS email address.
Medical Radiation Science
| Activity | Form | Submit to |
|---|---|---|
| First Aid and CPR Certificate Requirements | First Aid Certificate Requirements (DOCX 40.5 KB) | InPlace |
Nursing
Tasmania
| Activity | Form | Submit to |
|---|---|---|
Hazardous Materials Task Handling (Manual Handling) & Basic Life Support (BLS) | Manual Handling/BLS Requirements (PDF, 79KB) | InPlace |
|
Hand Hygiene* *Many healthcare organisations require evidence of Hand Hygiene competency. Competency must be renewed every 12 months. | Hand Hygiene Australia | Healthcare Organisation |
Calvary Healthcare Organisations
Students placed within Calvary Healthcare Organisations will need to provide evidence of pre-placement requirements (PDF 418KB) to Calvary staff, prior to undertaking placement. Please ensure you have your Mandatory Requirements (as per the attached link) documents ready for sighting by Calvary staff prior to/ or on day one of placement. Calvary staff may contact students with further information prior to placement regarding additional Training Certificates (as per the attached link) via their UTAS email address.
New South Wales - Bachelor of Nursing
In addition to meeting University of Tasmania compliance requirements, all students undertaking Professional Experience Placement in NSW will also need to meet NSW Health compliance requirements. There also maybe additional compliance requirements to be completed by private partners closer to placement.
Further information regarding NSW Health ClinConnect Verification is available: Student Compliance (HETI website).
| Activity | Form | Submit to |
|---|---|---|
| Get Ready 4 PEP! - New Students | InPlace | |
| Stay Ready 4 PEP! - Continuing Students | InPlace |
New South Wales - Child and Family Health
| Activity | Form | Submit to |
|---|---|---|
| Child and Family Health Get Ready 4 PEP! | 2021 CFH Get Ready 4 PEP! (PDF 4.0 MB) | InPlace |
Nutrition
| Activity | Form | Submit to |
|---|---|---|
| First Aid Certificate Requirements | First Aid Certificate Requirements - Nutrition (PDF, 425KB) | InPlace |
| Food Safe Certificate | Online Food Safety Certificate | InPlace |
Paramedicine
Tasmania
| Activity | Form | Submit to |
|---|---|---|
| First Aid Certificate Requirements | Paramedicine First Aid Certificate Requirements (PDF, 150KB) | InPlace |
| Paramedic Confidentiality Statement | Paramedic Confidentiality Statement (PDF, 91KB) | InPlace |
| Emergency Ambulance Placements (EAP) Form | Emergency Ambulance Placements (EAP) Form (PDF, 275KB) | InPlace |
| Calvary Confidentiality Form | Calvary Confidentiality Form (PDF, 75KB) | InPlace |
| Personal Consent Form | Paramedicine Personal Consent Form (PDF, 53KB) | InPlace |
Calvary Healthcare Organisations
Students placed within Calvary Healthcare Organisations will need to provide evidence of pre-placement requirements (PDF 418KB) to Calvary staff, prior to undertaking placement. Please ensure you have your Mandatory Requirements (as per the attached link) documents ready for sighting by Calvary staff prior to/ or on day one of placement. Calvary staff may contact students with further information prior to placement regarding additional Training Certificates (as per the attached link) via their UTAS email address.
New South Wales
| Activity | Form | Submit to |
|---|---|---|
| Get Ready 4 PEP! - New Students | 2021 BPP Get Ready 4 PEP! - New Students (PDF 11.4 MB) | InPlace |
| Stay Ready 4 PEP! - Continuing Students | 2021 BPP Stay Ready 4 PEP! - Continuing Students (PDF 2.4 MB) | InPlace |
In addition to meeting University of Tasmania compliance requirements, all students undertaking Professional Experience Placement in NSW will also need to meet NSW Health compliance requirements. There also may be additional compliance requirements to be completed by private partners closer to placement.
Three short videos to assist students to meet NSW Health safety in practice requirements are available at Student Compliance (HETI website).
Pharmacy
| Activity | Form | Submit to |
|---|---|---|
| Professional Indemnity Insurance (PII) | PDL Student and Intern PII Flyer (PDF, 1.2MB) | InPlace |
Psychology
| Activity | Form | Submit to |
|---|---|---|
| AHPRA provisional registration | Psychology Board of Australia provisional registration page | InPlace |
COVID – 19: Additional Compliance Requirement: Pre-placement Risk Assessment
Completion of this “Preplacement Risk Assessment” is only required if you have been instructed to do so.
Why is the compliance process important?
The compliance process ensures protection of the people you provide care to, work alongside and protection of yourself.
If you do not meet the compliance criteria, you will not be able to enter the health care environment.
When are compliance documents due?
You must complete compliance documents before census data of the first semester of your course (or earlier if advised by your Program). Why? National criminal history, Working with Vulnerable People (Children) Registration, medical, physical and psychological disclosures may inhibit your eligibility to participate in PEP courses. It is better to ensure your eligibility before you make a financial and academic investment.
All documentation requirements must be completed in adherence with the time deadlines listed in the Safety in Practice Student Compliance Documentation Guidelines and Process.
What can I do if I’m concerned about compliance?
You are encouraged to talk to the University of Tasmania's College of Health and Medicine PEP Safety in Practice Manager, Mike Plakalovic before you even enrol if you have any concerns about compliance.
Michael.Plakalovic@utas.edu.au
Who can I talk to?
If you have any questions, you are encouraged to contact your course specific PEP Team.
Contact Annette Marlow - Associate Dean, Professional Experience Placement if you have any questions that cannot be answered by the PEP team in the course you are studying.
