BN Absence from PEP

If, for any reason, a Bachelor of Nursing (BN) student is absent from their Professional Experience Placement (PEP), this form must be completed. Once submitted, it will be received by the Fieldwork Coordinators who will process this form.

The attendance requirement for PEP is set at 100% to ensure that students have optimum exposure to the learning environment. There is no ‘allowance’ for absences in PEP in the BN. For further information, please consult the BN PEP Guide for Students.

If a student has missed any of the allocated PEP time within a unit including illness or extenuating circumstances, they may be required to repeat the unit of study.
- Makeup time is managed on a case-by-case basis in strict accordance with the BN PEP Guide for Students (PDF 511.0 KB).

What is supporting documentation?

Supporting documentation for absences refers to the official evidence or proof required to verify the legitimacy of a missed day or extended period of leave. It confirms the reason for the absence was valid and authorised.

Medical absences:

A certificate from a health care provider must be uploaded to this portal.

Please note, if your medical reason is based on an infectious illness such as gastroenteritis, influenza, Covid or other respiratory viruses you MUST also follow facility policy and guidance.

Based on the specific medical reason, you may be directed by a member of the PEP Team to undertake a Health Assessment.

Single day: you can upload a certificate from a pharmacy or online medical provider.

For repeated or consecutive days: you must upload a medical certificate from your general practitioner or treating provider (example, psychologist, surgeon, physiotherapist etc).

Other absences

Other absences include carer’s leave, graduate interview, uncontrollable emergencies or legal obligations.

If you select ‘other’ you will be required to submit supporting documentation.

ALL absences from PEP are recorded. Absences submitted through this portal are cross-referenced with the PEP Workbook log of hours, in conjunction with your placement provider. Any discrepancies can cause delays in the finalisation of your results for your PEP units.

Student Name *

Student ID *

Email *

Supervising RN *

PEP Region *

Hobart
Launceston
North-west Tasmania
Sydney
Other (includes 'opportunity' placements)

Course/Campus *

Unit *

Agency *

Date(s) of Absence *

Total number of days absent *

Total number of hours absent *

Reason for Absence *

Other - Comments *

Upload Medical Certificate
A medical certificate or supporting documentation is required for any absences from PEP.

Supervisor Notified *

I have notified my facilitator or preceptor of my absence

Student Declaration *

By ticking this box I certify that the information I have provided in this form is true and accurate.

You must upload a medical certificate to submit this form, unless your 'Reason for Absence' is a 'Public Holiday'